The council will manage its outdoor program center and service center properties in such a way to:
Protect and preserve the natural
resources guaranteeing them for use by future generation of girls.
Assure the health and safety and
welfare of all program participants.
Promote full, efficient and
cost-effective use of the land and facilities
Project a positive public image.
Gather and maintain a positive
attitude from staff, girls, volunteers, community leaders, the media and the
general public with respect to council ownership and operation of the outdoor
Site Users must have appropriate training prior to using a
site and follow Girl Scout safety guidelines and standards when on council
Girl Scout Membership
All users of Girl Scout Properties will be encouraged to
become Girl Scout Members.
Site Usage Policies
Alcohol, Illegal Drugs, or Marijuana
Misuse of any substance is prohibited
on Council-owned property or during any Girl Scout activities
Possession or use of alcoholic
beverages is not allowed at the program centers, on any Council owned property
or during Girl Scout activity
Possession or use of illegal drugs or
marijuana is not allowed under any circumstance at the program centers, on
Council owned property or during any Girl Scout activities
Pets are not allowed on camp property
except for service animals required to accommodate a health related need such
as a Seeing Eye Dog.
No live animals except service
animals are permitted in the kitchen, dining hall or infirmary at any time.
Exception: The Chief Executive Officer or her designee may
grant an exception to Camp Rangers or caretakers
Motorized Recreational Vehicles
If a female adult is sharing
accommodations with girls, two adults must be present when using the sleeping
Males must have separate sleeping and
changing quarters from girls.
Couples will be required to use
separate sleeping quarters, when staying overnight during a girl program.
Exception: The Chief Executive Officer or her designee may
make an exception to 1, 2, and 3 when Family Camping is involved and a family
is sharing accommodations.
First Aid and Emergencies
No one shall enter activity areas unless they have made prior
arrangements with the Girl Scouts - Diamonds of Arkansas, Oklahoma and Texas. Prior
to usage of any specialized activity area, including use of equipment at such
area, the user group must be orientated to the site, procedures, and equipment
at the site. If other specialized program activity areas or equipment are part
of the facility, Girl Scouts - Diamonds of Arkansas, Oklahoma and Texas will
either provide appropriately trained staff or will determine minimum
qualifications for supervision by the user group. Minimum standards are set for
in Volunteer Essentials.
The user group agrees to keep the portions of the facilities
rented by the user group free of any trash, to leave all areas used by the user
group in as good a condition as they were at the beginning of the use,
reasonable wear and tear excepted, and to take away at the end of the use
anything brought to the facility by the user group. Cost of cleaning the area
will be charged to the user group and payment is required within ten (10)
Parking and Speed Limits
- In consideration of other users of facility, quiet time is
from 10:00 p.m. until 7:00 a.m.
If the user group prepares its own
food, it assumes all responsibility for foods prepared and for all activities
incident to their preparations, and the user group shall hold the Girl Scouts-
Diamonds of Arkansas, Oklahoma and Texas harmless from any and all liability
The food service area must be kept
clean and only clean utensils will be used.
Food must be handled and stored properly.
Qualified personnel shall monitor refrigerators, freezers and dishwasher to
ensure they meet or exceed acceptable temperatures and notify the Girl Scouts -
Diamonds of Arkansas, Oklahoma and Texas if they do not.
Food is required to be stored and
served at appropriate temperatures.
Perishable food items shall be colder
than 40 degrees by the use of refrigeration or coolers. If higher temperature
is read, notify the Site Manager immediately.
Non-Girl Scouts Individuals/Groups
Hold Harmless Agreement
An Individual or group wishing to rent or use a council
facility for a non-Girl Scouts activity must:
Sign a hold harmless agreement with
Girl Scouts - Diamonds of Arkansas, Oklahoma and Texas which they take responsibility
for any damage to council-owned property or any property they bring.
Indemnify Girl Scouts - Diamonds of Arkansas,
Oklahoma and Texas in case of accidents or injuries that occur during or
resulting from their activities while on Girl Scouts – Diamonds of Arkansas,
Oklahoma and Texas properties.
Certificates of Insurance
Prior to the use of the premises, the Organization must
provide the Council with the following evidence of insurance:
Certificate of Comprehensive General
Liability insurance including contractual liability for bodily injury and
property damage in an amount not less than $300,000 combined single limit.
The Certificate should also include
the Council as additional insured. Said coverage shall not be cancelled without
at least ten (10) days advance written notice to the Council.
Non-Girl Scouts groups may not
sublease or share the council-owned property with other groups without express
written permission of Girl Scouts - Diamonds of Arkansas, Oklahoma and Texas.
Each Group using a property owned by
Girl Scouts- Diamonds of Arkansas, Oklahoma and Texas will be considered a
Policy and Safety Standards
You must have access to
copy of Council
Resource Guide: Volunteer Essentials
Volunteer Essentials is
your encyclopedia to Girl Scout volunteering that's there when you need it.
When you have a question, simply look up the topic in the Table of Contents,
and you'll find your answer.
All information about what troops are
responsible for bringing, and what they have access to at camps are listed in
the Property Use Guidelines and Venture Out I. Venture Out II, page 95,
contains a troop and camper checklist of what items should be brought to
camp. For information on first aid kit requirements, reference page 96 of