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General Program Information

Below is information and answers to some common questions that can help assist you in planning events.

Program Volunteers

Are you creative? Do you enjoy working with girls and adults? Would you like to plan a Council-wide event? 

This Council-level volunteer position, open to all registered Adult and Ambassador Girl Scouts, will be responsible for helping plan and develop Council-wide programs. Please contact the program specialist of the program you are interested in helping plan. 

Diamonds Gold Award Mentor Committee

The Diamonds Gold Award Mentor Committee plays an instrumental part in a girl's success in achieving the Girl Scout Gold Award.  The committee is charged with reviewing all Gold Award Applications submitted to the council, following up as necessary and then mentoring the individual girls through the remainder of the process.

This Council-level volunteer position is open to any registered adult member willing to be a positive role model for girls in order to build our leaders of tomorrow.  Committee members should possess:

  • A desire to improve the quality of Gold Award projects and build a strong network of support 
  • A strong understanding of the current Gold Award requirements and processes
  • Reliable access to internet
  • The ability to make fair and impartial decisions
  • Consistent time to dedicate to the process (approximately 3-5 hours per week)

For complete information or to join the Diamonds Gold Award Mentor Committee, Christianna Braddix at cbraddix@girlscoutsdiamonds.org, or by phone at (800) 632-6894.

Registration Forms

Online Registration (link to https://gsusa.ebiz.uapps.net/vp/Home.aspx) is the preferred method of registration. Paper registration forms for all Council events/activities can be found on the Forms page or obtained from any regional office. Council program event registrations and fees can be processed in any regional office.

Registration Deadlines

Pre-registration by the designated deadline is required for all Council events. Early registration is encouraged, as many events fill quickly.  To avoid delay in processing, forms should be filled out completely, include all applicable fees (and/or requests for financial assistance) and arrive prior to closing on the day of the deadline.  Postmarks and/or late registrations will not be accepted.

Fees

Event/activity fees are charged to cover the costs of events and are due at the time of registration. Fees can be paid through troop funds, individually or with "Cookie Bucks." Financial scholarships are also available for those who qualify.  Financial assistance applications  - http://www.girlscoutsdiamonds.org/Portals/0/Documents/General%20Forms/Finances/FA%20Girl%20Form%203.pdf must be submitted at time of registration for event.  Fees for Adults:  Please note that additional fees for adults attending an event may be charged.  Refer to each event description for complete details.

Fee Refund/Transfer Requests

Event fee refunds will be given if the registrar is notified, in writing, 10 business days PRIOR to the event. No shows will be refunded only in the case of serious illness or family death.   For serious illness, a doctor's written note is required and should be submitted within fourteen days after the event.  Substitutions are welcome, please notify your staff during check in if you are substituting one Girl Scout for another.

Event Cancellations

Occasionally, events will need to be cancelled. When this happens, the person listed on the registration form as troop contact will be notified by phone and/or email. For troop registrations, it will be the responsibility of the contact person to notify all those registered on her/his form. Cancellations initiated by Council will result in full refund of fees paid.

Special Needs

In order to best meet the needs of the participants, any/all special needs (allergies, disabilities, etc) should be listed on the registration form for each event.

Adult Supervision & Girl/Adult Ratios

Unless otherwise noted, leaders and other adults show follow the Safety Activity Checkpoints for proper girl/adult ratios for all activities.  At all times, troop leaders/adults should be responsible for the supervision of their own troop.  Leaders and other adults should follow the Safety Activity Checkpoints for proper girl/adult ratios for all activities.  

Tagalongs

In Girl Scouting, a "tagalong" is defined as any child and/or adult other than the specific age-level being served at the event/activity.  Unless otherwise noted in event descriptions, tagalongs are not allowed at Council events due to liability issues and limited space at many venues.  Leaders should be responsible for informing their troop parents of this regulation.

Patch Programs

In addition to badges and patches girls can earn using the GSUSA resources, there are numerous other patch programs available for different levels. Many are unique to the Girl Scouts - Diamonds Council and many others are offered through other resources. Other programs can be found at www.girlscouts.org